Executive Secretary to COO wanted urgently: Salary R10 000 to R15 000 per month

Modderfontein, Gauteng
R10 000 – R15 000 a month

Purpose of the role:

Act as the Chief Operations Officer’s first point of contact with people from both inside and outside the organization. Provide professional administrative and secretarial support in a well organized and timely manner. The candidate will be required to work on a one on one basis on a variety of related Chief Operations Officer working life and communication

Key Accountabilities:

Devising and maintaining office systems, including data management and filing;
arranging travel, visas, and accommodation and, occasionally, travelling with the Chief Operation Officer to take notes or dictation at meetings or to provide general assistance during presentations;
screening phone calls, inquiries and requests, and handling them when appropriate;
meeting and greeting visitors at all levels of seniority;
organizing and maintaining diaries and making appointments;
dealing with incoming email, faxes and post, often corresponding on behalf of the Chief Operations Officer;
Drafting of documents and correspondence on her behalf;
taking dictation and minutes;
carrying out background research and presenting findings;
producing documents, briefing papers, reports, and presentations;
organizing and attending meetings and ensuring the Chief Operations Officer is well prepared for meetings;
liaising with clients, suppliers and other staff.

Qualifications and Skills:

Grade 12;
Office/Business Administration Certificate;
Advanced Computer skills;
Time Management skills;
Excellent communication skills.