Personal Assistant wanted immediately: APPLY HERE

Bloemfontein, Free State
R12 000 – R15 000 a month

Screen and direct phone calls and distribute correspondence.

Answering all incoming calls, taking clear and informative messages.
Extensive managing of dairy and daily planning. Arrange, confirm and, if needed, cancel meetings and appointments. Manage follow-ups and accommodate changes that needs to be made.
Keep track of all deadlines.
Prepare boardrooms and other meeting locations.
Preliminary drafting of correspondence on the Manager’s behalf / Respond accurately to internal and external information requests.
Must compile resources and documents needed for various meetings and appointments (e.g. agenda, source documents, presentations, etc.). Therefore, ensure that the manager is fully prepared for all meetings.
Compile reports and spreadsheets to assist with feedback to Exco and Board members.
Take minutes at meetings and submit the minutes for approval within agreed timeframe.
Manage all paperwork and filing duties / Devise and maintain office filling system.
Do all queries and research that needs to be done on a daily basis.
Sourcing and ordering stationery and office equipment.
Handle all confidential matters with discretion.
Organize the manager’s personal commitments.
Running errands on behalf of the COO.
Willing to receive and act upon requests from manager out of working hours.

Requirements:

Grade 12 with Mathematics (not Maths Literacy).
Fully bilingual (English and Afrikaans).
Valid driver’s license.
Knowledge of office management systems and procedures.
Have insight when completing tasks, be detail orientated and work accurately.
Have a strong individual inclination.
Professional interaction with individuals, whether communicating via telephone, e-mail or face-to-face.
Excellent skills in Microsoft’s Programs (Outlook, Word, and Excel), as well as the internet and search engines.
Must be able to compile spreadsheets (with graphs) in Excel, as well as PowerPoint presentations.
Sufficient knowledge and experience in secretarial duties (agendas, minutes, reporting, etc.).
Excellent verbal and written communication skills.
Exceptional time management and organizational skills. Previous experience in project management will be advantageous.
Must be able to work under pressure and meet tight deadlines

Job Type: Full-time

Salary: R12,000.00 to R15,000.00 /month