Home Job Listings Payroll Administrator required urgently: APPLY HERE

Payroll Administrator required urgently: APPLY HERE

Payroll Administrator

Payroll Administrator required urgently: APPLY HERE

Vacancy Details
Employer: Mercantile Bank Ltd
KEY DELIVERABLES/OUTPUTS

Payroll administration

§ Accurate processing and checking of monthly payroll input for Mercantile Bank and Mercantile Rental Finance

§Checking payroll processing dataof team members before submission to Manager: Payroll and Benefits

§Process month-end,third partyand adhoc payments on current Online Banking system of MBL, which reconciles to the monthly payroll reports

§Accurately loading Beneficiaries on the current Online Banking System of MBL

§Process relevant statutory returns, payments and UIF declarations, including reconciliation of tax biannual and year-end returns

§HR and payroll database administration.

§Responsible for leave administration on People and Self Service

§Responsible for monthly filing and safekeeping of all payroll documents

§Assist staff with all payroll and benefits’ related queries.

§Releasing Payslips and IRP’s to the Self Service system

§Responsible for archiving and controlling efficient tracking information on documents sent off-site

§Responsible for compiling communication to staff on matter relating to the respective portfolio to be reviewed by management before sending an e-mail

§Responsible for the administration of new applications and termination of medical aid membership

§Responsible for administration of IT88’s received from SARS

§Prepare UI19’s and Certificate of Services for employees leaving the company

§Establish good working relationships with all relevant stakeholders,
service providers and all employees

Employee Self Service (ESS) Administration

§Loading and linking new employees on the ESS system

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Linking leave provisions as per the contract of employment

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Re-assigning existing employees when moving to a new department or when a new manager joins the department

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Extracting reports for Line Managers as requested

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Resolving system queries that may arise

HR Administration:

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Compiling employee files and ensuring/verification that all employee details are correct i.e. banking details, ID number and ensuring all employment contracts, Job descriptions and relevant policies are signed by the employee and collected by the Human Resources Business Partners (HRBP’s) of the HR Handover Book

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Assist with general HR queries and administration

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Assist with employment confirmations via email only

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Handle all contract appointments and monitor contract expiry dates

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Manage correspondence sent from employees and external parties to the Payroll mailbox

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Update HR processes when required

HR/PayrollReporting

Generate and compile the following reports:

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Compile monthly reports for distribution to the business

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Update Policies and the Payroll Procedure manuals when changes are implemented to by signed off by Management

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Compile quarterly labour turnover report

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Prepare monthly Leave reports required by HR Representative

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Assist with preparation annual employment equity report for submission to the Department of Labour

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Compile quarterly information for the Financial Sector Code (FSC) report

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Generate ad hoc reports as and when required

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Assist with internal and external audit reporting

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Assist with uploading event logger when required

Account Reconciliations

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Completing reconciliations for various payroll control accounts

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Checking reconciliations of team members before submission to Manager: Payroll and Benefits

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Obtain and balance medical aid statements to the monthly payroll

General duties

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Participate in and contribute to departmental projects.

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Attending and completing training courses assigned during the year

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Keeping abreast with legislative and payroll changes

Candidate Requirements
Knowledge

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Knowledge and compliance with Company Policies and Procedures & legislation.

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Excellent knowledge of internal payroll systems.

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Knowledge of Operational Risk

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Sound knowledge of internal Bank policies and procedures.

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Good numerical skills and financial acumen.

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Good knowledge of VIP Premier and Sage People and reporting functionalities

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Tax and other statutory knowledge

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Ability to do manual adhoc payroll calculations

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Accounting knowledge – banking and general ledger recons.

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Basic BCEA knowledge

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Cost to company or guaranteed package knowledge

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Provide superior customer service

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Keep abreast of HR Policies and Procedures

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Keep abreast with payroll legislation

Skills

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Accuracy & attention to detail.

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Effective time management

Excellent verbal and written communication
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written communication skills

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Planning and organizing skills

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Excellent Customer Service Delivery

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Computer literacy:

MS Office Suite – intermediate.

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Communication Skills

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Problem-solving skills based on relevant experience.

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Goal-Setting Skills

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Interpersonal Skills

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Ability to liaise with senior management

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Monitor and control skills

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To create and maintain quality customer interactions

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Tenacity in achieving objectives to deadlines.

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Analytical skills

Personal Attributes

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Responsible and reliable

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Positive attitude

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Ability to work under pressure

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Team Player

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Commitment

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Curious

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Honesty

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Integrity

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Adaptability

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Resolute

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Independent – work without supervision.

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Assertive

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Adaptability

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Motivated

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Goal-directed and persistent.

QUALIFICATION/EXPERIENCE
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Grade 12 with accounting and post Matric accounting

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Relevant Payroll diploma or certification

Sage 300 people

Experience

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3 to 5 (Three to five)years’ payroll/financial accounting /HR administration experience.

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1 to 2 years Sage People Payroll experience

This position reports to: Manager: Payroll and Benefits

Apply before Monday, June 1, 2020 – 58 Days left
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Source: ijobs