Office Manager wanted immediately: APPLY NOW
Cape Town, Western Cape
Permanent
Role and Responsibilities:
Uphold and manage the full process of statutory requirements aligned to OHSA for the office
Responsible for all domestic and international travel arrangements for staff, directors, and founders
Responsible for all courier and postal arrangements related to office, directors, and founders
Manage the full process of all office events
Perform reception duties of welcoming guests, coordinating meeting and office meeting space with meeting refreshments (when needed)
Distribution of office delivery packages to relevant staff members and founders
Arrange all requirements around ad-hoc staff special occasions (when needed)
Address and action all building maintenance (when needed)
Manage Senior Management diaries
Responsible for the maintenance of the office phones (PABX)
Perform switchboard duties, answer calls and deliver messages
Responsible for all maintenance and ad hoc related tasks for company vehicles and senior management vehicles
Manage, source and maintain office suppliers
Responsible for the ordering of office stationery, monthly office grocery, and monthly founders’ home office groceries
Responsible for the upkeep of the office printers
Manage the process of office mobile device contracts, sims and data purchase, and cancellations
Manage the full process of office security and access process
Responsible for all office facilities
Submit all office-related expenses for approval via finance application supporting tools
Management of office housekeeper and office handyman
General company purchase of office furniture and equipment
Arranging office parking for senior management and visitors (when needed)
Perform ad hoc tasks (when needed)
Mentor junior members (when needed)
Accelerate learning and growth through self-development
Escalate all office related issues to senior management team timeously
Minimum Requirements
Matric and relevant qualifications related to Office Management
Minimum of 3-5 years of working experience within an office management role
Have a valid driver’s license and own reliable vehicle
Competent in using GSuite and MS-Windows
Knowledge of Occupational Health and Safety Management and Environmental laws
Exceptional communication skills (written and verbal) on all levels
Must be able to multi-task and ensure all tasks are completed within given timeframes
Self-starter: highly motivated / enthusiastic / energetic
Highly organized with attention to detail
Able to work under pressure whilst remaining adaptable, focused and flexible
Decisive and assertive when appropriate
Ability to build durable relationships
Use own initiative and be proactive
Well-groomed and highly presentable
Comfortable in a rapidly changing environment
Send your updated CV and motivational letter to recruitment@ginkgoagency.com today if you’re excited about the prospect of working in a fast-paced, creative environment like Ginkgo Agency.
Shortlisted candidates will be required to complete a competency task.
Job Types: Permanent
Experience:3 – 5 years
Education: Diploma
Location: Cape Town, Western Cape. Apply Now
Source: jobs365
