General Office Assistant needed immediately: APPLY HERE

General Office Assistant needed immediately: APPLY HERE

Job Type: Full-time

General Office Assistant

Job grade: B1

Job Purpose

Responsible for office and administrative support to the team. This role is vital for the smooth-running of a department. The incumbent will field lease audits, billing audits, draft and assisting by collecting leases, assist PM with financial and month end reporting, gift card management and assist with daily general administrative tasks .

Role Location

Waterfall Mall, Rustenburg.

Duties and responsibilities

Reception and InfoDesk duties, when required
Collecting and calculation of annual audited turnover certificates, as well as billing of additional turnover due
Collecting of unaudited turnover figures and loading same on MRI
Assist the Centre Manager with checking of lease loading, audit and finalizing of lease agreements
Ensure accurate record keeping of Leasing tenant files (Offers, Fica, credit Checks, general correspondence etc)
Leasing documentation and follow ups. Will stand in for leasing administrator when required
Gift cards management, order, daily balancing and reconciling account
Oversee gift card training and general management of processes and procedures
Assist the Centre Manager with financial statement preparation, variance schedules on recoveries and annual budget preparation
Working on various systems i.e., MRI, Fraxion, Tutuka etc.
Administration and financial management of daily casual parking system and allocation of monthly fees.
Administration and financial management of all tenant ad hoc charges and allocation of monthly fees
All other related administration functions

Experience

5 years of administrative experience in a secretarial environment or similar, preferably in a property environment.

Qualifications

Matric – prerequisite
Post Matric qualification will be an advantage
Knowledge of MRI will be an advantage

Competencies

Computer literacy; Word, Excel, and PowerPoint
Ability to prepare sheets in Excel, balance, change formulas, update, prepare graphs
Ability to draw schedules / reports on system
Good communication skills – written and verbal
Time management skills
Sound administrative skills
Good problem-solving skills
Excellent touch-typing skills with a high accuracy rate

Personal Attributes

Emotionally mature
Energetic
Creative
Friendly
Professional – well-groomed and well-spoken. Apply Now

–iJOBS.co.za