Executive Assistant wanted urgently: APPLY HERE

Johannesburg, Gauteng
Job title
Executive Assistant
Job grade
Mid Level
Location / Operation
Blue Label Distribution – Johannesburg Gauteng South Africa
Department
Blue Label Distribution – Sandton
Job reports to
Group Chief Technology Officer

Job Purpose

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Responsibilities

Document Preparation

Prepare routine letters, memoranda, reports and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software. Documentation and filing management Proofread and pipeline documentation sign-off for Chief Technology Officer Take and distribute meeting minutes Open and distribute mail, and use form letters or emails to respond to routine requests.

Business Meetings/Events Arrangement

Schedule appointments, make arrangements for meetings and conferences and organize travel plans following detailed instructions to facilitate business meetings with both internal customers and vendors. Coordinate departmental activities and events budget. Scheduling of Technology Steerco and Exco sessions.

Administration and Document Management

Maintain files and records. Conduct data entry into company systems, and review and verify the information to ensure accuracy and accessibility. Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats. Fine-tuning and reviewing presentations.

Diary Management

Organize your own work schedule each day in line with changing priorities. Manage diaries and daily schedules of Executive Management. Manage office rosters (gym, an employee of the month, quarter and year). Execute the technology communications plan as directed by the Chief Technology Officer.

Client & Customer Management

Help manage internal client relationships by carrying out simple procedural tasks. Own the customer-centricity schedule and field visit programme with Executive Management. Support Technology and Human Capital teams in recruitment and incubation process Pro-active engagement with departments’ administrative staff within the Blue Label Group. Involvement in social responsibility initiatives with Technology, Transformation, and Human Capital teams

Requirements of the Job
Experience

General Experience

Minimum one year in an Executive Assistant/ Secretarial role Five years in a similar role requiring customer service and relationship development in corporate environments preferred

Managerial Experience

Minimum one year in a team management / junior leadership role

Minimum qualifications

Matric
Undergraduate Qualification essential
Secretarial and Project Management qualification advantageous

Competencies / Behaviour

Verbal Communication

Uses clear and effective verbal communication skills with guidance (but not constant supervision) to express ideas, request actions and formulate plans or policies.

Numerical Skills

Uses an understanding of numerical concepts to perform mathematical operations such as report analysis with guidance (but not constant supervision).

Computer skills

Supports business processes without supervision by understanding and effectively using standard office equipment and standard software packages, while providing technical guidance as needed.

Planning and Organizing

Works with guidance (but not constant supervision) to plan, organize, prioritize and oversee activities to efficiently meet business objectives.

Data Collection and analysis

Works under guidance (but not constant supervision) to analyze data trends for use in reports to help guide decision making.

Time accounting