Branch Administrator urgently needed: APPLY HERE

Cape Town, Western Cape

Main Responsibilities

Provide office support services in order to ensure efficiency and effectiveness within the Office
Support any Director or staff member with general administration or work-related functions e.g. typing documents, filing, setting up files, arranging travel etc.
Welcome guests and visitors, making them comfortable and offering refreshments
Manage all correspondence, post, parcels, courier and delivery services
Oversee the general housekeeping of the Reception, Meeting and Boardroom area
Receive, direct/redirect and relay telephone calls and take adequate/detailed messages as required
Manage stationery requirements through stock take, distribution and ordering of relevant supplies
Manage general office supplies e.g. business cards, lightbulbs, cleaning products etc.
Arrange and administer access cards & remotes
Coordinate the repair and maintenance of office premises and equipment as requested.
Coordinate any facilities issues e.g. fire drills, building maintenance notifications, etc.
Monitor the use of supplies and equipment in the kitchen
Prepare and monitor client billing
Assist with completing tenders

Minimum Qualifications, Skills, and Experience

Minimum Matric qualification + further studies highly beneficial
Minimum 4 years’ office PA / Administration experience
Valid Driver’s License
Proficient in MS Office & good typing skills
Highly effective communications skills
Fluent in English, written and oral

Key Competencies

Have good communication and interpersonal skills
Team player with the ability to work independently
Positive attitude to work and organization
Punctuality and Attendance at work
Maintain a Professional Appearance and Dress professionally
Ability to handle stress and stay calm under any circumstances
Decision-making skills should an issue arise
Time management skills
Professionalism with all staff, clients, and suppliers at all times
Work with discretion and confidentiality – be honest and trustworthy