Administrative Assistant wanted immediately: Salary R5 000 to R8 000 per month

Cape Town, Western Cape
R5 000 – R8 000 a month

A dynamic, Energy Solutions company is seeking a professional, highly-skilled and self-motivated administrative who will also serve as assistant PA to the technical director of the company.

To fulfill this role you will ensure that the technical director, financial manager and sales staff have excellent administrative support, enabling them to focus on business development and high-level management issues. You will be an excellent organiser and communicator with a proactive and friendly attitude. You will have the multi-tasking ability and flexibility to work in this dynamic environment and will work well under pressure to meet tight deadlines. Attention to detail, ability to work independently, ability to multi-task and prioritize, as well as a love of dogs are additional non-negotiable requirements.

The successful candidate must be able to act as project liaison (mostly telephonic) between clients, suppliers and the sales force to ensure smooth roll-out of energy projects, sometimes conducted nationwide.

Duties include:

Assist in mediating with role-players (clients, suppliers, contractors & sales) to ensure smooth roll-out/logistics of projects
Organizing and preparing proposal documents and presentations for use by the director and salesforce
Managing Health & Safety administration of projects
Organising of meetings and time/diary management of director, as well as coordinating and booking travel arrangements
Managing written / telephonic correspondence on pending matters and responding to urgent requests by staff, clients, suppliers, etc.
General administration (quoting, invoicing, customer liaison) and office upkeep
Financial support to the finance manager, as well as customer & sales support
Providing support to the HR manager with HR-related admin/documentation
You will be required to perform additional adhoc and personal tasks for the Director and his wife such as buying office supplies, walking their 2 dogs that are at the office every day, assisting with personal errands, etc.

Experience and qualifications required:

At least 3-5 years’ experience as an administrative assistant to senior-level management / Project coordinator
Relevant university degree preferable
Pastel experience essential (quoting and invoicing)
Project management skills will be advantageous
Exceptional computer literacy (including Excel proficiency)
Highly developed organizational skills and attention-to-detail
Outstanding verbal and written communication skills
Ability to be flexible and to think/work independently, without needing constant guidance/instruction
Ability to meet tight deadlines and work under constant pressure
Be able to work well within a diverse team, as well as independently
Own vehicle and valid driver’s license essential
Honesty, trustworthiness and professional integrity essential
Must be willing and able to work overtime as and when required
Experience in the energy sector would be highly advantageous
Office is based in Montague Gardens. Normal working hours will be 08:00 – 17:00, Monday to Friday, with occasional overtime as required.