Administration Controller Integrated Supply Chain wanted: Apply Now
Main Purpose of Job
To control and execute all accounts payable including transporters accounts and the correct cost allocation for the Supply Chain Division
Organization Structure
Administration Controller Integrated Supply Chain will be reporting to the Warehouse manager who reports to the National Warehouse and Warehouse Manager
1. Accounts Payable and correct cost allocation
Attending POD Queries
Resolving All Credit & Work Control Queries.
Processing All Invoices
Processing All Invoices on Oracle, Creating PO’s, Receipting PO’s. Emailing PO’s and Receipt Number to Relevant People
(Finance Department).
Follow up on approvals.
Stock Queries
Following up on Astea, When Stock was Received.
Giving feedback to sales regarding stock queries
Follow Up on Payments
Calling Midrand (Finance Department), to Follow Up on Suppliers Payment.
Submitting All Accruals (Month End)
Collecting All Estimated Amounts from Suppliers.
Updating Finance Spreadsheet.
Processing All Complaints
Gathering All Information, Resolving Problem / Informing Respective Manager.
Ordering Stationary for Warehouse Staff
Collecting All Stationary Orders. Processing Stationary Orders on Oracle.
Filing
Filling All Admin Paperwork in Relevant Files.
Collecting Post
Collecting All Post Daily.
Assist with Logistics Manager’s Dairy
Updated with Logistics Manager’s Meetings (At All Times).
Telephone Assistance
Answering All Telephone Calls (Manager’s Call, When Needed).
Delivery Assistance
Resolving All Undelivered Orders / Collections.
Logging Calls
Log a Call for Any Faulty Printer / Order Consumables.
2. Sizanani Management
Training on Sizanani
New Users Should be Given Training.
Profile Assistance
Current Users Assistance to Retrieve Pod’s from The System.
Changes to System
Drivers / Vehicles to be Added / Removed.
Assisting Users When Experiencing Difficulty with The System
Manifesting Drivers
Creating Trip sheet on the system for Drivers.
Validating POD’s
Scanning, Renaming & Confirming All POD’s Are on The System
Reports
Pulling Reports Weekly, to Confirm All Orders, Are on The System
Administration
Filing
Filing of all account payable documentation
3. Ad hoc
Participate in ad hoc assignments.
Perform other duties that are commensurate with the job.
Exhibit a proactive approach to attending to customer problems/needs to avoid customer dissatisfaction
at all costs.
Display a total commitment to putting the customer first.
Job Requirements:
Matric
2 Years Admin & Accounts Administration
Competent in Microsoft Office
Good Communication (read, write and speak English)
Oracle and Sizanani Knowledge & Experience
Good Understanding of general business practices
Be able to work under extreme pressure & flexible hours
Enthusiastic
Proactive
Team player
Self-Starter
Attention to detail
Credit & Criminal Check (Inherent Job Requirement). Apply Now
Source: Jobs365
