Transnet – Contract Manager wanted immediately: APPLY HERE
This advert is open for application by external applicants.
Equity Statement: Preference will be given to suitably qualified Applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating Division.
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Alternative Application Methods: (Completed Curriculum Vitae to be submitted)
The closing date is on 03.09.2019. It is the responsibility of the applicant to ensure that HR has received the application
before the closing date of the advertisement.
Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.
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Operating Division: Transnet NPA
Position Title: Contract Manager
Employee Group: Permanent
Reporting To: Senior Contract Manager
Grade Level: F
Reference Number: 10157494
To provide the business (HQ) with an efficient management and operational support system that is focused on the effective development and implementation of procurement contracts that meets the needs of the Clients. This includes knowledge and analysis of materials to be placed on contract, ensuring tender documents issued are legally, technically compliant issuing and evaluation of tender, creating contracts for legal vetting and overseeing process for loading contracts on SAP, and management until expiry. Incumbent will be expected to engage at a high-level with Acquisition Council, Divisional Supply
Chain Management, National Business Managers, suppliers, and other key stakeholders and lead the contract management team.
1. Manage the development of contracts:
Create a long-term and medium-term plan for creation of national contracts for specific national businesses ensuring that resources are sufficient and competent to support TNPA’s requirements; Consolidate requests for creation of contracts, nationally.
Manage the contract development function and champion the standardization of contract according to Transnet policies and strategy;
Work closely with Senior Contract Manager to ensure that appropriate effort is put into developing contracts that fit in with line priorities;
Track contract development at the ports, giving support to Contract Managers as requested, in liaison with port Procurement
Have sign-off for specifications, lead-times, and quality by national business; Establish quality control measures for issuing of tenders and enforce such measures;
Develops and implements contracts in line with the purchasing strategies/plans.
Ensures that contracts specify the outcomes required, together with clear criteria relating to costs, quality assurance, service standards and user and career involvement;
Ensures that contracts specify arrangements for regular monitoring and that a formal review meeting are held as per schedule;
Contributes to the development, review, and approval of new or improved procurement policies and procedures from a contracts management perspective;
Verifies that invoices and payments are financially and procedurally correct, that is, in conformity with the contract and the regulations, including documentation, data and figures; and
Verifies the forecasts of revenue and recovery orders.
2.Contract Management and Administration: Maintain a detailed contracts register for contracts;
Ensure that all contracts are loaded on SAP;
Effectively manage contracts to expiry, and Develop, roll out and manage a contract lifecycle management system for TNPA
Work closely with all stakeholders – e.g. Senior Contracts Manager, Engineering, Finance – to expedite contract development and management processes;
Manage interactions with key suppliers to resolve disputes around operational issues;
Develop a system to gather and communicate supplier performance information to critical stakeholders;
Conduct training and awareness sessions in applicable internal and external policies, regulations and laws that impact on Contract management and monitor and report on progress with achieving of targets;
Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service;
Advises clients and Commodity Managers/specialist on courses of action related to claims and contractor non-performance;
Maintains liaison with purchasing representatives to benchmark consistency in procedures; and
Creates responses to non-routine correspondence and handles special assignments and problems such as responses to inquiries and bid protests.
4. Performance Monitoring and Reporting:
Report on a monthly basis on all contracts activities and attend monthly contracts review meetings with national business; and
Completes and issues a Contract Review Record and ensures that relevant issues from the review are fed back into the procurement process;
Undertakes compliance action where appropriate;
Supervises and participates in the preparation of written financial and administrative reports; and Interprets contract
provisions and reviews contracts for accuracy and changes prior to award and renewal.
Qualifications & Experience:
Qualifications & Experience :
Bachelor’s degree (legal or commercial),
5-8 years’ experience in managing tender and contracting process and in administering contracts in a procurement environment.
Experience in application Transnet’s Procurement Procedure Manual;
Experience in a Procurement environment and knowledge of procurement legislation, and its application (Public Finance Management Act (PFMA), CIDB Act, BBBEE Act, PPPFA Act, CSDP) Experience in the adjudication of tenders and placing of contracts;
Anchoring the Transnet Way
Is a conceptual and analytical thinker
Is emotionally intelligent
Is an excellent communicator and regulator
Leading the Transnet Way
Is visionary and inspiring
Is innovative and entrepreneurial
Has impact and influence
Is a change agent
Managing the Transnet Way
Optimizes business performance
Manages people & teams
Manages programs, projects & contracts
Manages risk and compliance
Sustaining the Transnet Way
Empowers and develops others
Is inquisitive and develops self
Manages and shares information
Role models the culture and values
Good knowledge and application of MS Word, Excel, PowerPoint and Outlook is essential while knowledge and application
MS Projects would be an added advantage.
Good business English is essential;
Proficiency in compilation of reports, as required;
Working knowledge SAP is essential;
Good communication, interpersonal, decision making and problem-solving skills are absolutely necessary.
Incumbent must be able to work under pressure.
Knowledge of INCO Terms
Project management. Apply Now