Receptionist wanted immediately: Apply Here
Job Description
Receive Visitors
greet visitors appropriately
determine visitor needs in a professional manner
maintain visitor register
offer refreshments to visitors where appropriate
direct visitors to correct person
ensure back up when absent from reception desk
Answer Phone Calls
answer and address incoming phone calls in a timely and polite manner
clearly determine the purpose of the call
deal with queries and provide correct information
forward calls to appropriate person
take and deliver messages accurately and completely
Manage Mail
sort and distribute incoming mail
prepare outgoing mail for pick-up or courier
organize courier deliveries
Monitor Security
monitor people coming and going through the reception doors
issue visitor passes where required
be aware of and report suspicious activity
Clerical
photocopy and collate documents
file documents accurately
maintain equipment and report any malfunctions
monitor, control and order office supplies
Organize Meetings
book meeting room
inform participants
set up meeting room with necessary stationary and equipment
organize catering for meeting
Secretarial Support
prepare correspondence and documents
update databases
organize mailings
prepare and maintain spreadsheets
schedule and follow up on appointments
Reception Area Maintenance
keep reception area clean and neat
maintain and organize reading material
Personal Presentation
maintain a neat and well-groomed appearance
maintain an attentive posture
respond professionally to visitors and callers
Company Representation
maintain confidentiality and show discretion. Apply Now
Source: Jobs365
