Project Administrator wanted: Apply Here

Vacancy Details

Employer: ADA Recruitment & HR Solutions

Responsibilities and work outputs

Handle and coordinate administrative activities

Co-ordinate all the components (project procurement, logistics, travel, accommodation, catering etc.) of project events and functions within budget and specifications

Develop and maintain accurate project related dashboards and reports, update and maintain project issue logs, risk logs and action logs

Support the stakeholder in the project scope to ensure that project deliverables and expectations are clearly articulated and aligned to business objectives through project documentation, identifying and assigning resources, project tracking

Provide administrative and coordination support on projects and provide admin support to the PMO, as well as to PMO governance forums

Create platforms where the project team can be mobilised and energised to ensure close collaboration and innovation, prepare Project Steerco and Portfolio of project board packs for the relevant governance forums

Ensure governance of these projects conform to agreed Company standards, procedures and life-cycle gates, highlighting areas of concern to the relevant Project Manager

Assist with compilation and distribution of relevant project communication

Monthly and / weekly progress reporting, including interpretation and updating of project plans

Develop and maintain accurate portfolio of projects (PMO) related dashboards and reports

Ensure availability of information for decision-making purposes with a quality document management process in place

Updates to the portfolio project register with accurate information

Well prepared meetings, presentations, functions, catering, venues and equipment

Change control, change requests submitted timeously, signed off, etc.

Completion of required lifecycle documents within guidelines, document configuration management, filing and archiving, ensuring audit trail for project health checks and benefits audits

Collate audit ready project folder with all fully signed project documentation for auditing and archiving

Diary management

Organise project infrastructure (PC’s, access, software) when required

Enable client centricity within area of responsibility

Build and maintain relationships with clients and internal and external stakeholders

Deliver on service level agreements applicable to clients and internal and external stakeholders in order to ensure that client expectations are managed

Make recommendations to improve client service and fair treatment of clients within area of responsibility

Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service

Continuously monitor turnaround times and quality standards and resolve issues speedily to enhance client service delivery

Contribute to financial controls and planning

Ensure a project budget exists for each project and reporting on budgets is available for tracking and forecasting purposes

Manage financial and other company resources under your control with due respect

Provide input into the risk identification processes and communicate recommendations in the appropriate forum

Competencies required

Business Acumen

Stakeholder Engagement and Management

Drive for Results

Takes initiative and organized

Self-Awareness and Insight

Diversity and Inclusiveness

Candidate Requirements
·

Matric and a relevant diploma / degree (or equivalent) in either business or information technology

Recognized post graduate education in project administration or project management. PMP / PRINCE2 / SAFE/ DAD certification is an advantage

Minimum 5 years project administration experience, of which at least 2 years has been spent administrating high impact, complex and strategic projects and programs

Good command of the English language, both written and spoken

Ability to support the operations team and be self-managed

Experience in preparing Steerco packs, minutes, action logs, risk logs, flowcharts, technical documentation and schedules

PC literate and application of all project management tools and techniques. Above average competence in MS Office (Word, Excel, PPT, Project & Visio and SharePoint or equivalent)

General business and financial skills and experience

Experience dealing with all levels within the organization, including C-level Executives

Ability to deal with ambiguity and bring structure into an environment

Ability to work under pressure, prioritise and create balance is essential

Solid organisation and time-management skills

Apply before Monday, June 24, 2019 – 61 Days left
Companies may expire jobs at their own discretion.
If you have not received a response within two weeks, your application was most likely unsuccessful. Apply Now

Source: Jobs365