Portfolio Administrator wanted immediately: Apply Here

EE Candidates Only

BankservAfrica, being a payments clearing house and part of the National Payments System of South Africa, and being the trusted partner servicing the financial industry, including banking institutions, requires the exercise of unconditional honesty and transparency on the part of the employee in respect of his duties and obligations
The main purpose of the Portfolio Administrator is to fulfil an administrative portfolio role; assisting in administrative functions of portfolio-related duties including overall planning, tracking and documentation of one or several initiatives from the initiation phase to the closeout.
This role requires professional and efficient administrative support within the Portfolio towards reaching the Portfolios aims and objectives, whilst at all times maintaining discretion and confidentiality to all matters relating to the office and the division
Key stakeholders the Portfolio Administrator will engage with are:
Portfolio Managers and Project Managers
Key Client Portfolio / Project Stakeholders
Key Stakeholders in other BankservAfrica Client Organisations
Business Unit and Product Owners

RESPONSIBILITIES
Cost Management
Manage and control individual and relevant portfolio / intervention costs under the supervision of the Portfolio Managers
Stakeholder Engagement
Manage and maintain good stakeholder relationships
Deliver on internal and external stakeholder requirements/SLA’s
Strategic Alignment
Deliver on Business Unit goals and activities aligned to strategy
Initiative/ Projects for Continuous Improvement
Identify and scope opportunities for improvement / innovation
Deliver client or company specific project deliverables in line with company standards and in agreement with line manager
Administration of Portfolio / Project Office Tool
Registration of new initiatives on the PPO system and follow up on sign-off from the Portfolio Managers, Requester, Sponsor and Owner.
Provide user training for new staff that may use the PPO system
Responding to user requests for assistance in a timely manner. Once notified of a request for support, the Portfolio Administrator will respond accordingly based on the priority of the call raised.
Portfolio Administration
Manage and control the Portfolio Management status reporting, user management and sanity checks
Provide day to day administrative support to the Portfolio Managers
Monitor receipt of all reports and deliverables as defined in the Portfolio lifecycle
Perform general clerical duties including but not limited to: photocopying, faxing, mailing, and filing
Maintain a hard copy and electronic filing system
Answer & make telephone calls; handling all enquiries and requests, attending to them when appropriate
Use office equipment such as computers, fax machines, copiers, scanners, telephones and audio-visual equipment
Check receipt of all supporting documents for invoicing
Manage and maintain internal and external partner database
Comply with office procedures, portfolio instructions and financial procedures within the portfolio, including formatting all documentation for procedures and standards
Maintain calendar and make appointments
Type and format of agendas, invitations, meeting minutes and reports; take of minute
Arrange travel, car hire, accommodation and logistics for conferences.
Compliance And Risk Management
Policies and procedures: Provide input into relevant policies and procedures
Compliance: Comply with relevant policies & procedures, regulation and legislation
Risk: Identify, mitigate and escalate risks appropriately
Skills Transfer And Support
Assist team members to ensure understanding of required deliverables and stay abreast of technical skills
Contribute to the development of a positive team culture
Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
Enhance department and organization’s reputation by accepting ownership for accomplishing new and different requests

REQUIREMENTS
QUALIFICATION/KNOWLEDGE (INCLUDING MOST RELEVANT FIELD OF STUDY)

Qualification:
Essential: Standard 10 / Grade 12 / University Entrance – NQF 4
CAPM certification

Knowledge of:
Project Management Life Cycle
Microsoft Excel
Microsoft PowerPoint
Microsoft Project
Microsoft Outlook
Project Management software tools
EXPERIENCE (INCLUDING RELEVANT SECTOR SPECIFIC EXPERIENCE)
1 – 3 years’ work experience as an Administrator in a project or portfolio environment

Skills:
Quality Orientation
Determination/Dedication/ Initiative
Reliability
Customer Service Orientation
Interpersonal Sensitivity
Resilience
Self Confidence
Results focused
Attention to Detail
Planning and organizing
Teamwork
Action Orientation
Flexibility
Excellent oral and written communication
Computer literacy. Apply Now