Personal Assistant/ Receptionist/ Office Assistant wanted immediately: APPLY NOW
Job details
Job Type
Permanent
Full Job Description
Date posted: Sep 30, 2022
Location: Johannesburg, ZA
Job Function: Administration & Office Support
Job Type: Permanent
Job Requisition ID: 13367
Personal Assistant/ Receptionist/ Office Assistant
About the Unit
Yara grows knowledge to responsibly feed the world and protect the planet, to fulfill our vision of a collaborative society, a world without hunger and a planet respected. Based at the Business Unit Africa’s quarters in Fourways, Johannesburg, we have an opportunity for a Personal Assistant/ Receptionist/ Office Assistant to join our team.
Responsibilities:
Dealing with all incoming phone calls / email / faxes and all correspondence into the company.
Meeting and receiving guests in reception.
Managing bookings of the meeting room in the office.
Diary management and assistance to the Management team.
Reconcile and submit expense claim on Concur for management and Exco(approx. 6 managers)
General office management (manage outsourced cleaner, ensure all office prescriptions are paid, manage the entire process for company phone contracts, managing the office rental agreement (when it expire, renewal) – be the contact between the business and Landlord etc
Assist the team with event coordination including drafting visa invitation letters for international delegates, hotel bookings, transfers, etc)
Coordinating all tasks related to the running of the office such as ordering stationery and groceries, placing orders for new equipment and furniture, organising repairs/maintenance on relevant equipment, communicating with suppliers, sourcing new suppliers if required.
Responsibilities (Continued)
Managing the office systems, such as setting up and maintaining a company filing system, preparing meeting rooms, creating and maintaining a contact list of suppliers, etc
Support in creating/organizing documents, reports and presentations.
Assisting with travel arrangements for team members including flights, accommodation, car rental, airport transfers and assisting with visa applications.
Running office errands, e.g. going to the bank, post office, etc. when required
Ensuring that subscriptions to newspapers and news journals are up to date.
Distributing credit card, fuel card and mobile phone statements as well as assisting employees with expense claims.
Coordinating meetings / seminars / workshops.
Filing.
Various other adhoc duties.
Profile
Further education in an administrative qualification is highly desired
Min 5 years experience in a similar role
Working for a multinational is preferred
High personal integrity
Highly organized, flexible and service-minded
Great attention to detail and able to work independently
Team player with excellent communication and interpersonal skills
Proactive and positive attitude
Relevant experience from an international company
Language: English, command of other languages an asset
Apply no later than 15 October 2022
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