Front Office Liaison urgently wanted: Apply Here
Company
SANSA
Reference #
FOL1
Published
16/04/2019
Contract Type
Permanent
Salary
Market Related
Location
Hartebeesthoek, Gauteng, South Africa
Introduction
The South African National Space Agency (SANSA) is a public entity under the National Department of Science and Technology (DST).
SANSA has a mandate to drive the promotion and use of space and cooperation in space-related activities. To achieve this mandate, the Agency fosters research in space science and technology, advances space engineering programmes, and supports the creation of an environment conducive to industrial development in space technologies within the framework of national government policy. More information about the organization can be found at http://www.sansa.org.za
The following vacancy exists at SANSA Space Operations Directorate in Hartebeesthoek, to be filled by an individual with relevant skills, competencies and qualifications.
Job Functions
Administration
Industries
Science & Technology
Specification
Front Office Liaison
SANSA is seeking a resourceful, proactive Front Office Liaison who is energetic, is a self-starter and has the ability to multi-task in a fast paced environment. As the first point of contact at the facility for both internal and external clients, the ideal candidate is required to have a sparkling and welcoming personality.
Our ideal candidate will also take on various facility management tasks to oversee smooth operations of the front office. In addition, the Front Office Liaison will need to be tech-savvy, possess event management and administrative skills. In this role, the candidate will not be confined to the reception area at all times.
The ideal person will be presentable, well spoken, client orientated and take pride in their work.
Reporting to the SHEQ Manager, the successful candidate will:
Ensure smooth operations of the front office at the site.
Act as a point of entry for visitors into the facilities by electronically completing and authorizing access
Assist on registering new employees on biometric reader and access cards
Welcome and usher visitors to the meeting points
Manage and update the electronic notice boards as and when required
Screen and distribute calls in a professional and efficient manner
Ensure proper mail distribution
Liaise with internal and external stakeholders on booking and arranging meetings, and support events
Oversee the cleaning team
Troubleshoot emergencies promptly and effectively by involving relevant members of staff
Monitor and order inventory stock of office supplies (groceries, kitchenware and hygiene materials)
Keep updated records of office expenses and costs
Perform ad-hoc tasks such as updating internal birthday and telephone lists, general housekeeping of print room, store room, reception area, boardrooms and kitchens
Ensure company’s policies and security requirements are met at all times
Requirements
The ideal candidates will have:
A grade 12 (matric) and a certificate or diploma in administration or equivalent qualification
At least 4 years work experience in admin and reception
We are in a remote area with no access to public transport, therefore a valid driver’s license is essential
Thorough knowledge of customer service and office management procedures
Proficiency in English (oral and written)
Solid knowledge of MS Office, particularly Excel, Word and Outlook
Excellent communication and people skills
Good organisational and multitasking abilities
Analytical, methodical and systematic nature is an inherent requirement of this position
Be tech-savvy with the latest mobile devices (Ipad, cellphone applications, Wifi, electronic messaging boards, social media etc.)
Background verification, including criminal record, medical checks, credit checks, security clearances, qualification and citizenship checks, as well as competency assessment and psychometric testing, may form part of the selection process.
SANSA subscribes to the principles of Employment Equity and welcomes applications from all persons with disabilities. Preference will be given to candidates in accordance with this.
Communication will only be conducted with short-listed candidates. If applicants have not heard from us within 4 weeks of the closing date, they must assume that their applications were unsuccessful.
Job Closing Date
01/05/2019. Apply Now
Source: Jobs365
