Office Administrator needed – Apply Now.
Prestigious Lifestyle Estate based in Somerset West has a vacancy for an experienced Administrator with a strong work ethic
DUTIES :
Petty Cash
Banking
Batching invoices bi-weekly
Debtors
Creditors
Reconcilliations
Deal with any queries or irregularities for all City Council accounts
Manage all resident data
Sending weekly Newsletters
Manage staff records
Maintaining the Procedures Manual
Assisting Manager with catering requirements and bookings
Update notice board with new menus – monthly
Type and distribute Minutes of Internal Operations, Life Right Committee, Catering Panel and Social Committee meetings
Register and remove residents/staff and contractors onto the Gallagher Access Security system
Print and distribute cards to residents and contractors
Arrange for repairs to the security system when it is offline
Arrange repairs to Xone system when and if necessary – liaising with contractor when systems are down
Attend Social Activity meetings
Arrange events – booking dates, arrange for posters to be placed on the Notice Board, liaise with residents/performers/speakers
Arrange catering – liaise with Catering Unit Manager, obtain quotes etc
Book bus for outings
Liaise with residents and contractors – arrange follow up on all maintenance issues around the village for the residents and public areas on a daily basis
Ensure that new residents have full internet access on the day they move in
Assist the manager with the admission of residents and ensure that all administrative functions are properly carried out
Assist the Manager with “Open Days”
Sort and distribute mail
Filing of all documents
Answering telephone taking and relaying messages
Ensure all residents register their pets, firearms and domestic workers
Ensure that the Asset register is properly maintained
Complete the necessary forms for any movement of assets and submit to Head Office
Undertake an Annual Stock count of all fixed assets e.g. furniture, paintings, machinery and equipment etc
Order stationery
Ensure Liquor Licence is renewed annually and displayed accordingly
Ensure that hand-delivered items on behalf of residents are accepted and distributed to them timeously
Ability to work over weekends
Ad visible until 15 February 2020
Apply Now
Source: Indeed
