Home Job Listings Litigation Secretary urgently wanted: APPLY NOW

Litigation Secretary urgently wanted: APPLY NOW

Executive Secretary

Litigation Secretary urgently wanted: APPLY NOW

Pretoria, Gauteng

QUALIFICATIONS: Matric, tertiary secretarial courses would be advantageous

COMPUTER SKILLS: MS Office, AJS or similar bookkeeping system

EXPERIENCE: 3 -6 years RAF litigation practice experience

LANGUAGES: Excellent Command of English

RESPONSIBILITIES:
Communication

Receive and attend to clients if Receptionist not available
Meeting arrangements, internal and external
Deliver tea/coffee orders to meeting rooms (trays prepared by general worker, if not prepare tray)
Attend to reception if Receptionist not available
Answering telephone calls and screening calls, taking of accurate messages
Preparing standardized replies to incoming mail
Dealing with telephone and email queries
Screening visitors
Collecting mail and deliveries from reception
Liaising with clients, advocates and other service providers
Arranging flights, accommodation, and other reservations

Practice management

Typing of memorandums and file notes
Dictaphone and copy typing i.e. letters, correspondence, high and mag court notices, pleadings, reports, contracts, opinions, agreements
Placing orders for office stationery, ensure correct order is delivered
Assist Director on an adhoc basis with personal matters
Reply to general correspondence received from clients, telephonically & by mail

Financial management

Managing of debtors in order to ensure efficient debtors control
Debtors follow up and reporting
VAT invoices
Managing payment to service providers

General Administration

Initiative to ensure regular follow-ups without being reminded
Keeping of diary
General admin such as filing, faxing, photocopies, binding and maintenance of file content
Diarising and drawing files
Closing of finalized files

PERSONAL ATTRIBUTES:
Hard-working, with the ability to work under the stress that comes with a high paced litigation practice Punctual. Apply Now

Source: jobs365

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