Debtors Clerk urgently wanted: APPLY HERE
Cape Town, Western Cape
JOB TITLE
Job Description Debtors Clerk (Commercial Administrator)
Reports to Group Credit Controller
JOB PURPOSE
To ensure the timeous collection of the company’s debtors book in order to maximize cash flow of the business, minimize the risk of bad debts and reduce the debtors days to an acceptable level
To ensure company policies and procedures are adhered to in respect of the granting of credit to customers
To timeously alert management of potential collection problems
Key performance areas
Cash Collection
Daily review of accounts with staff in order to ensure that queries are attended to and that cash is received punctually when due;
Administration
Quality control and approval of processes result in accurate financial controls.
Query Resolution
Accurate and timeous query resolution results in accurate accounts and satisfied customers.
Risk Management
Daily management of overdue accounts with escalation procedures in order to mitigate risks.
ORGANISATIONAL STRUCTURE
Member of the Debtors and Contracts team (Operational)
DECISION-MAKING AUTHORITY
Within parameters of the Contracts and debtors decision making policies
MINIMUM QUALIFICATION/EXPERIENCE REQUIREMENT
Matric
Credit Management qualification advantageous
– 5 years working experience in debt collecting and credit control.
PROFILE TRAIT GUIDELINE REQUIRED (as per DISC)
JOB DESCRIPTION
The Debtors Clerk (Commercial Administrator) is responsible for the following:
AREA / TYPE
Responsibilities
Credit Control
1. Collection of Money
2. Following up on debtors payments
3. Allocating debtor payments to accounts on the system
4. Reconciling customer payments with invoices
Debtors Administration
1. Follow up on all enquiries received.
2. Resolving daily Debtors queries.
3. Debtors reconciliations
4. Maintaining debtors Master Files and Credit Limits.
5. Performing Credit checks on new Customers for approval.
6. Distributing Invoices and Statements.
7. Banking
8. Daily / Weekly / Monthly Reporting to management on outstanding debtors
9. Assisting with debtors review project.
10. Other responsibilities as allocated from time to time.
SKILLS REQUIRED – SPECIFIC
SKILLS
KPA
Skill
Credit Control
1. Strong in collecting outstanding debtors
2. Strong understanding of the debtors and creditors
Interpersonal skills
1. Able to relate well to people and understand what motivates them
2. Must have an ability to understand customer needs
3. Must be able to communicate well internally and with customers
Organizing and Planning
1. Must be highly organized and able to plan him/herself
Computer Literacy
1. Fully computer literate, including Microsoft Office
Communication
1. Able to communicate verbally and in writing in English and Afrikaans
2. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse Industry
3. To lead customer discussions to advance the credit control function
General
1. To ensure that all duties are carried out safely and in accordance with all company and legal requirements
2. To work in harmony with other employees in the Company
3. To ensure that confidentiality in all Eazi Access Rental matter is maintained
4. To produce other information as required and to carry out other duties either directly or indirectly as requested by your manager from time to time
5. Compliance to policies and procedures of Eazi Access Rental
Job Type: Full-time
Experience: Administrative office procedures, practices and equipment: 1 year (Preferred)
Language: Afrikaans (Preferred). Apply Now
Source: jobs365
