Assistant Coordinator wanted urgently: APPLY HERE

Witbank, Mpumalanga
Description

We are looking for a hardworking, self-driven and enthusiastic individual to fill the Assistant Coordinator position at NOSA’s Witbank office.

Qualifications / Skills

Matric (Grade 12) (a degree or diploma will be advantageous but not required)
Minimum of two years’ experience in administrative work
MS Office, especially Excel
Ability to work independently fulfilling a variety of duties
Ability to process large volumes of work
Excellent organizational skills and attention to detail
Excellent interpersonal communication skills and the ability to communicate with a diverse population
Client service orientated
Excellent people skills
Able to work under pressure and to multi-task
Proactive
Assertive
Computer literacy at a highly proficient level

Responsibilities

Communication and liaison:

Assist the Regional Administrator in liaising and co-ordinating administrative activities in the Witbank office
Co-ordinate daily/weekly reports for the Regional Administrator’s submission to top management
Establish good relationships with clients, suppliers and internal staff
Assist walk-in clients with course details, bookings, payments and confirmation of bookings
Sign in students on the day of their course
Resolve and log queries efficiently and within a professional timeframe to ensure client satisfaction
Monitor the issue of certificates, ensuring students sign for it. Date on relevant

Office administration:

Oversee preparation of classroom for training
Oversee the supplier invoices of all offices
Oversee that attendance registers are completed according to company policy
Oversee that ID/SETA pack for trainers are prepared
Manage the process (scan/upload of signed attendance register and SETA documentation to head office/Odyssey)
Track office packs until certificate is ready for collection
Manage all service providers relating to consumables for office u
Report and Assisting: **

Scan/upload proofs of payment to head office/Odyssey
Send card machine transactions to Finance and attach to Odyssey
Ensure that assessments are assessed and moderated on time
Scan/upload results to head office/Odyssey
Upload completed attendance register on Odyssey
Ensure NOSA office complies with national standards and ensure office maintenance is carried out when required
Prepare and send monthly credit card reconciliations to head office
Maintain and submit documents to head office when required
Prepare relevant reports requested by Administrator at head office
Review of sales invoiced versus students attended
Assist Sales Representatives with CRM quotes when they are out of the office
Ensure packs are complete for QMS and SETA audits
Assist with other SETA requirements when requested by head office
Ensure project review checklist is 100% complete
Perform scanning, photocopying, and filing of documents
Report any non-conformances on any quality issues to the Administrator
Oversee supplier audits once a year (caterers, stationery and all other suppliers)
Perform all creditor reconciliations and send invoices to Finance once approved