Administrative Officer wanted urgently: APPLY HERE
Key responsibilities include the following:
Reports to the Senior Administrative Officer
Is responsible for the administration of part-time degree course students, including but not limited to:
o Communication with students regarding courses, examinations, and graduations
o Registration of Wits Plus students, amendments, cancellations
o Processes application forms and drafts correspondence to students dealing with matters such as acceptance, registration, fees, examinations, etc.
o Assists students in obtaining student cards for access to the computer lab, libraries and campus perimeter.
Liaising with Academic and Faculty staff regarding applications, examinations, and timetables
Liaising with SENC, Fees Office, Parking office, ICAM, PIMD venues, and AISU
Handles inquiries from potential students – telephone, email, and walk-in clients
Advises prospective and current students as to the range of study options in Wits Plus and directs prospective students to other possible Wits study opportunities
Provides support to Wits Plus lecturers to ensure smooth delivery of lectures
Creates and maintains student files
Ensures that the correct data is timeously entered into the University student record system
Handles photocopies of lecture notes
Books lecture rooms
Processes the payment of lecturers and tutors through the University’s system
Participates in Wits Plus information days and other promotional events
Is responsible for examinations related functions, graduations, and prize-giving in conjunction with Faculties or other examining bodies
Assists the Director with general duties as requested.
Must have at least a Matric (Grade 12) certificate or equivalent
Post School qualification in Office Administration or a related field, is strongly advisable.
At least 2 years’ experience in academic process administration and a student support role in a University environment
A working knowledge of the Wits Student Information Management System will be an advantage
Needs to be a fluent communicator in written and spoken English
High level of computer literacy: Outlook, Word, Excell, etc.
Able to use Oracle, SIMS
Interpersonal skills are extremely important as the incumbent will interact with current and potential students
Strong customer orientation
Able to work independently
Able to function under pressure and multitask
Good team player
Willing to work long hours during peak periods
How To Apply
Closing Date: 25 October 2019
Internal employees are invited to apply directly on Oracle by following the path: iWits /Self Service application/ ”Apply for a job”
To apply, please submit a covering letter detailing your skills and experience with reference to the position and a detailed CV with names, contact numbers and e-mail addresses of 3 contactable referees.
The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.
Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.
Amount of Travel
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