Administrative Officer B2 / Administratiewe Beampte B2 wanted: APPLY NOW

Bellville, Western Cape

Responsible for the reception desk;
Receiving of guests and visitors;
Responsible for operational and secretarial support within the Office of the Head: Undergraduate Bursaries and Loans and the bigger Bursary Office;
Handling enquiries and advice to students, parents, academic staff and private institutions;
Responsible for correspondence, including e-mail;
Collecting loan agreements;
Assisting with the updating and maintenance of the bursary calender;
Writing the minutes for office meetings;
Preparing agendas, reports and arranging of meetings;
General administration of the bursary office;
Performing ad hoc tasks as operationally required;
Assisting with Open Day and information evenings as required.

Verantwoordelik vir die ontvangstoonbank;
Ontvangs van gaste en besoekers;
Verantwoordelik vir operasionele en sekretariële ondersteuning in die Kantoor van die Hoof: Voorgraadse Beurse en Lenings en die groter Beurse Afdeling;
Hantering van navrae en voorligting aan studente, ouers, akademiese personeel en privaat instansies;
Verantwoordelik vir korrespondensie, insluitende e-pos;
Invordering van leningskontrakte;
Hulpverlening met die opdatering en instandhouding van die beursjaarboek;
Skryf van notules by kantoorvergaderings;
Voorbereiding vir en reël van vergaderings, agendas en verslae;
Algemene kantooradministrasie;
Uitvoering van ad hoc-take soos operasioneel vereis;
Ondersteuning met Ope Dag en inligtingsaande soos vereis.

A post- matric qualification;
At least two years’ relevant secretarial and/or administrative experience;
Excellent administrative skills;
Ability to deal with confidential information with the necessary circumspection and integrity;
Effective planning, organisational and prioritising skills;
Ability to function in a multilingual environment;
Excellent interpersonal skills;
Computer proficiency, including proficiency in e-communication;
Ability to function well under pressure;
Ability to function independently and accurately;
Willingness and availability to work outside normal office hours if operationally required.

Naskoolse kwalifikasie;
Minstens twee jaar toepaslike sekretariële en/of administratiewe ervaring;
Uitstekende administratiewe vaardighede;
Vermoë om vertroulike inligting met die nodige omsigtigheid en integriteit te hanteer;
Effektiewe beplannings-, organiserings- en prioritiserings-vaardighede;
Vermoë om in ‘n veeltalige omgewing te funksioneer;
Uitstekende menseverhoudinge;
Rekenaarvaardigheid, wat vertroudheid met e-kommunikasie insluit;
Vermoë om effektief onder druk te funksioneer;
Vermoë om selfstandig en noukeurig te werk;
Bereidwilligheid en beskikbaarheid om op eie inisiatief buite kantoorure te werk indien operasioneel vereis.

Experience within a bursary office environment.

Ervaring in ‘n beursomgewing. Apply Now