Receptionist wanted immediately: APPLY NOW

Receptionist wanted immediately: APPLY NOW

This role exists for welcoming visitors by greeting them in person or on the telephone, answering or referring queries, and maintaining security by following standard operating procedures.

RESPONSIBILITIES:

Switchboard Management

• Answer incoming telephone calls timeously and within agreed quality standards
• Determine the purpose of callers and forward incoming phone calls to the appropriate staff/department
• Take and deliver accurate messages via the computer system when appropriate staff are unavailable

Reception Management

• Receive visitors at the front desk by greeting, welcoming, directing, and announcing them appropriately to staff
• Offer beverages for visitors
• Ensure the reception area is tidy and presentable with all necessary stationery and reading material (i.e. pens, brochures, etc.)
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook and issue visitor badges where applicable)

Delivery Management

• Receive and sort deliveries as they arrive
• Notify appropriate staff of the deliveries and receive deliveries on behalf of staff when are unavailable
• Send email to notify staff of deliveries and keep deliveries safe until collected
• Handle outgoing deliveries as and when requested

Office Management

• Ordering groceries for the office
• Liaising with the office building maintenance team for all maintenance matters
• Maintenance of the office alarm
• Communication to all employees regarding office notifications
• Office inductions and issuing of access cards for new employees
• Invoice/credit card capturing and processing

QUALIFICATIONS:

• Grade 12
• Relevant call centre/reception / administration qualifications will be advantageous

EXPERIENCE:

• 2 – 5 previous experience in a similar position within a corporate environment

SKILLS, QUALITIES, AND ABILITIES REQUIRED:

• Interpersonal skills
• Good communicator
• Independent
• Microsoft Office knowledge

Closing date: 27 July 2023. Apply Now

–iJOBS.co.za