Front Desk Receptionist/Administration Assistant wanted: APPLY HERE

Pinetown, KwaZulu-Natal
Full-time, Permanent
Summary of Position

To receive all callers and visitors professionally and efficiently in a courteous and helpful manner, in order to uphold the company image.

Secretarial/ Administrative Duties:

To provide a typing service for relevant departments as scheduled and administrative service as listed below:

Principal Accountabilities:

Manning of the switchboard (receiving and forwarding call) + /- 400 daily calls received. Send messages via email and advice verbally to staff with no access to email facilities.
Receiving visitors e.g Dept of Labour Inspectors, customers
Clear incoming post received from the post office and the incoming post received from branches.
Dress code – smart and presentable (no jeans)

Secretarial and Administrative Duties:

Responsible for ordering staff consumables e.g. tea, coffee, sugar, hand cleaner, and paper towels, etc.
Ordering stationery for all branches of NSPA, Cape Coaters (except CPT branch) and ABH
Ad hoc typing as and when required. Assist HR department with preparing monthly mailbags for payslips and administration where necessary.
For accounts department: Keep a record of all credit applications that comes through to you.
Responsible for the whereabouts of the cleaners and driver.
Maintain Driver logbook
Responsible for courier documents, samples, etc. overnight
Filing
Further to your job description, there will be at adhoc intervals reasonable instructions requested by Management.

Skills required:
*

· Excellent telephone etiquette

· Must be appropriately and neatly attired

· Must have excellent interpersonal and communication skills

*
· Computer skills- proficiency in Microsoft Word and Excel

· Advanced Syspro knowledge

· Accuracy and attention to detail

· Versatility and willingness to learn

· Must be able to work independently

. Must have a friendly disposition

*Education Requirements:

· NQF level 4 (Matric)