Administration and Finance Officer wanted: APPLY HERE

Administration and Finance Officer wanted: APPLY HERE

Cape Town, Western Cape
Full-time, Permanent

Reporting to OptiSolutions Managing Director, OptiSolutions Directors, OptiSolutions Management Team. Starting-level salary, once a relationship is established remote working will be negotiable!

Role Purpose:

In this position in our SME business you will help ensure that the essential services required by our small multi skilled team are carried out effectively and efficiently. Committed to supporting the cause of social impact, A-team, why and customer obsession, you will assist OptiSolutions Managing Director and internal operations team in their key functions, including financial administration, accountancy, customer administration, human resources, as well as events logistics, travel arrangements and general office management. To ensure we continue to meet the highest standards, we are committed to training and personal development of all our staff.

JOB DESCRIPTION:

A. ADMINISTRATION

Office management

1. Ensure smooth running of the OptiSolutions office including managing the procurement of supplies and contribute to general office management as required.
2. Assist the Managing Director with administrative duties.
Human resources
1. Support the HR Officer with administrative requirements and payroll preparation (per diem claims etc.).
2. Administer recruitment processes including arranging logistics, pre-screening CVs and setting up induction processes for new members of staff.
Events & Travel
3. Organize the logistics of meetings and events as required (bi-annual conference, management team meetings, board meetings, general assemblies, team meetings, away days, strategy meetings): book and set up rooms, provide support for the preparation of background documents and take notes as required.
4. Book transportation and accommodation for staff members.

B. FINANCE

1. Support the Finance outsourcing consultant with general bookkeeping and staff expenses management.
2. Be in charge of the bookkeeping of the company under the supervision of the Finance outsourcing company.
3. Verify and file supporting documents ensuring company compliancy.

C. FUNDRAISING

1. Provide support with internship research and monitoring of funding opportunities as required.

2. Assist the funding and Grants for internships. To provide support as required including compilation, verification and filing of supporting documents, updating of monitoring and reporting tools etc.

This role description is not prescriptive and the post-holder may be required to undertake other responsibilities reasonably required to support the management team and fulfil the purpose of the role.

ROLE RELATED EXPERIENCE, SKILLS AND KNOWLEDGE

1. EXPERIENCE

ESSENTIAL
− Relevant education, training or professional qualifications;
− Some experience in accounting, preferably in an SME environment;
− Some experience in events organisation;
− Some knowledge of SA accounting standards, employment law & payroll.

DESIRABLE
− Experience working in an high pressured, agile and self-reliant work environment;
− Managing external customers

2. APTITUDE, SKILLS AND KNOWLEDGE

ESSENTIAL
− Fluent English (working language ofOptiSolutions);
− Highly organised, with a commitment to meeting deadlines;
− Proven attention to detail;
− Computer literate and familiar with Word, Excel, Power Point and Outlook.

DESIRABLE
− Some practice of an accounting software, preferably Sage;
− Strong interest in IT, ability to provide support to colleagues.

Job Types: Full-time, Permanent

Experience:

Admin and Finance: 1 year (Preferred)

Education: High School (matric) (Preferred)

Location: Cape Town, Western Cape (Required)

Licence: drivers (Preferred)

Language: English (Required)

Work Remotely: Temporarily due to COVID-19. Apply Now

Source: ijobs