EXECUTIVE PERSONAL ASSISTANT wanted: Apply Now

Dennis TMay 11, 2019

7 2 minutes read

Job Summary

Organize and coordinate administration duties and office
procedures. Your role is to create and maintain a pleasant work environment,
ensuring high levels of organizational effectiveness, communication and safety.

Environment

Appearance is very important in creating a good impression.
It is important you follow the dress code of SEG (Pty) Ltd and to make sure
that you stick to it, ideally looking a bit smarter than everyone else as the
person leading to protect and build SEG brand and the name of the company.

Duties &
Responsibilities

·
Schedule meetings and appointments for CEO’s
office (manage diary of CEO)

·
Schedule meetings and appointments

·
Organize the office layout and order stationery
and equipment

·
Maintain the office condition and arrange
necessary repairs

·
Partner with HR to update and maintain office
policies as necessary

·
Organize office operations and procedures

·
Ensure that all items are invoiced and paid on
time

·
Manage contract and price negotiations with
office vendors, service providers and office lease

·
Manage office, ensure accurate and timely
reporting (submission & consolidation of weekly departmental reports)

·
Provide general support to visitors

·
Address employees’ queries regarding office
management issues (e.g. stationery, Hardware and travel arrangements)

·
Plan in-house or off-site activities, like
parties, celebrations and conferences

·
Review tender documents submitted by Marketing
Department on behalf of CEO, to ensure the tender completion for submission (establish
the scope of work and requirements, i.e. physical format for tender, including
cover layout, the number of copies, special requirements, etc.)

·
Complete tender documentation to specifications

·
Compile tender evaluations inclusive of
price-scheduling and comparisons

·
Ad hoc duties as assigned by CEO and/or Management
(must be willing to work late hours if the need arises)

Minimum

Qualifications and Skills:
·
Degree/Diploma in Office Management or relevant
qualification

·
Training in Tender Compilation will be advantageous

·
Driver’s License and own reliable vehicle

·
2 – 3 years relevant work experience

·
Proven experience as an Office manager &
Executive Personal Assistant

·
Good Interpersonal skills and ability to work in
a multi-cultural organization with a variety of skill levels;

·
Planning, coordination, organizational &
time management skills;

·
Proven ability to work under pressure and to
meet tight deadlines