Debtors Clerk Wanted – Apply Now. Receipt incoming payments from customers daily;
Invoice customers for sales and rentals, only once a deposit payment has been made;
Create pro-forma invoices (off system) for customers if needed;
Maintain accurate accounting records, ensuring correct allocation of accounts;
Invoice all rentals for the month on the 20th of the month before and ensure these are emailed out (including statements) to customers as soon as possible;
Provide accounting and clerical support to the sales representatives;
Prepare and maintain accounting documents and records;
Reconcile ledger accounts in a timely manner;
Maintain the accounting system by performing regular clean ups of accounts and recurring invoices;
Research, track and restore accounting or documentation problems and discrepancies;
Ensure the bank accounts tie back to the accounting system balances to ensure accuracy of records;
File all documentation in a logical format, maintaining tidiness and ease of reference in the filing structure, ensuring all filing is labeled correctly;
Function in accordance with established standards, procedures and applicable laws.
DEBTORS ADMINISTRATION:
Ensure timely collection of rental and other payments;
Call debtors on a daily basis;
Make notes of debtors remarks and discuss payment terms and dates with non-payers;
Follow up with debtors on the day they said they would make payment, reminding them to make payment;
Bring to the attention of your supervisor difficult debtors and assist to call to follow up on payment from the debtors regularly;
Discuss with the respective sales representative regarding difficult debtors and discuss which debtors they are to issue 48 hour collection notices to;
MONTH END DUTIES:
Identify and reverse invoices which have been created but not paid for after 30 days from date created;
OFFICE MANAGEMENT:
Keep the office in a tidy and clean state by managing the employee tasked with cleaning the office;
Maintain sufficient stationery, cleaning products and tools necessary to run the office;
Task the employee who cleans the office to “spring” clean cupboards, fridge, microwave every so often;
Keep the office in a presentable state for customers;
Keep filing up to date and ensure all desks are kept in a presentable condition;
MARKETING:
Update the business Facebook page weekly. Get authorization from the sales representative before uploading any content for their area;
Help any walk in clients when Sales representatives are not in the office.
Help sales representatives doing quotes when they are unable to.
GENERAL:
Perform any other task assigned to you.
Must be proficient in Microsoft Excel at an intermediary level
Must have be able to work with accounting software
Experience:
- Administrative office procedures, practices and equipment: 1 year (Preferred)
Education:
- Matric / Degree (Preferred)
Application Deadline: 2021/09/30
Expected Start Date: 2021/10/01
Job Types: Full-time, Permanent
Salary: From R7,500.00 per month
COVID-19 considerations:
Sanitizer and masks to be worn.
Work Remotely:
- No
Apply Now
Source: Indeed