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Business Centre Administrator urgently needed: APPLY HERE

job vacancy

Business Centre Administrator urgently needed: APPLY HERE

Johannesburg, Gauteng
Temporary

Main Objectives:

1. Provide business services function within SOUTHERN SUN OR TAMBO Business Centre to INHOUSE service quality standards.

2. Optimise client service levels and delivery standards at Southern Sun OR Tambo Hotel Business Centre.

Responsibilities:

ADMINISTRATION

Assist with Business Centre services to guests at Southern Sun OR Tambo including printing, laminating, binding, faxing, scanning and computer/internet access.
Organise and facilitate courier services for guests at the venue.
Type general letters and correspondence for the Venues.
Assists VTM’s with and maintain an orderly and logical filing system pertaining to IVTM file system relating to all venues.
Prepare memos for the Venues Division Management as required.
Reconcile Invoices for detail to any preferred supplier partner and resolve any inconsistencies.
Assist with day to day administrative duties with regard to Venue’ Division personnel and freelancers (leave requests, requisitioning of hardware and sundries, transport etc.)
QUOTATION

Facilitate the flow Quotation Requisitions from the operations or Venue Technical Managers or Clients, check and distribute them to the Divisional Operations Managers for equipment specifics.
Assist with Quotation Requisitions from venue Technical Manager and check and distribute them to the administrators for entry into Hiretrack.
Assist VTM to ensure that quotations are prepared according to the specifications supplied and within the required timeframe.
Facilitate authorised quotations by the relevant Manager and ensure that the client receives the documents timeously.
Facilitate the revision of quotations ensuring that the correct procedures are being followed.
Ensure that administration for all confirmed jobs is carried out to IVTM protocol standards.
FINANCIAL

Assist with the billing of services to the relevant guest rooms via the Hotel Billing System.
Required to assist with the receipt and sending of the hotel Po’s, CAF documents etc
Maintain the spreadsheet for the business centre.
REPORTING

Report all occurrences which potentially or actually affect operational performance to the Business Centre Manager.
CLIENTS

Assist with broadening client base and building relationships with existing clients through excellent service.
Ensure that all business centre services meet with Southern Sun OR Tambo Hotel management’s expectations
GENERAL

Assist management with any other administration and duties as may be required.
Requirements:

Matric
Related Qualification in Administration would be advantageous
2 years or more administration related experience
Skills:

Good verbal and written communication skills.
Courteous and methodical
Good telephone manner
Ability to cope under pressure
Ability to problem solve effectively and timeously
Ability to multitask
Ability to draft detailed reports

Basic Knowledge:

MS Office proficient

Personal Attributes:

Personable
Organized
Time conscious
Patient

Job Type: Temporary

Experience:

Administration: 3 years (Required)

Education:

Diploma (Required)

Location:

Johannesburg, Gauteng (Required). Apply Now

Source: JOBS365

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