Home Job Listings Assistant Officer wanted immediately: APPLY HERE

Assistant Officer wanted immediately: APPLY HERE

Assistant Officer
Businesswomen writing

Assistant Officer wanted immediately: APPLY HERE

Bloemfontein, Free State

Department Exercise and Sport Sciences
Qwaqwa Campus
Assistant Officer (post level 13)
Job ID: 2932

NB! Applications may only be submitted online. Please ensure that all relevant documentation is attached to your application. INCOMPLETE OR APPLICATIONS SENT VIA EMAIL WILL NOT BE CONSIDERED. Please note: Compile/Convert all the below documents as one document (PDF or Word), when uploading it on the online applications system.

a detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
certified copies (not older than 3 months) of all academic records;
certified copies (not older than 3 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
a certified copy (not older than 3 months) of your identity document (ID);
Proof of registration with a Professional Body (if applicable);
A copy of your driver’s license (if applicable).

Duties and responsibilities:
Develop and maintain a recording and control system for movement of question papers within the prescribed assessment process.
Secure question papers and scripts as per prescriptions of the university safety standards.
Ensure timely duplication of question papers as well as on-time dispatch and return of moderated scripts.
Ascertain that moderated scripts reach academic staff for follow-on processes.
Quality assure and organize duplicated question papers according to sessions and keep secure.
Compile and produce documentation used during assessment sessions (session reports, class lists, contracts, invigilation roster, seating arrangements and raw markers).
Schedule invigilation sessions in accordance with university regulations.
Liaise with and engage relevant stakeholders to secure availability and arrangement of assessment venues according to prescribed requirements.
Manage daily examination sessions by ensuring that necessary and correct materials are ready and available.
Identify operations and systems gaps and propose improvement ideas, including new ways of doing things.
Deliver on assigned role in relation to graduation ceremonies.
Manage inventory and maintain supply of office stationery and accessories.
Provide front desk services and produce relevant office documents.
Arrange and coordinate logistics for meeting, training, information sessions, including travel and accommodation.
Operate computers, photocopiers and other office machines.
Communicate with stakeholders via telephone, email and other communication platforms.
Assist with certification enquiries and request.

Inherent requirements:
Grade 12 or National Vocational Certificate on NQF level 4.
One (1) year relevant working experience related to the duties and responsibilities as set out above.

A valid driver’s license.
One year work experience in a higher education environment.

Required competencies:
Good interpersonal and communication skills and the ability to function with ease in the University’s richly diverse working environment(verbal and written)
Customer/client focus.
Ability to work independently in a high-pressure work environment.
Operational thoroughness
Knowledge of PeopleSoft Campus Solutions or ITS Integrator.
Telephone and customer care etiquette.
Computer skills.

Assumption of duties:
As soon as possible.

Closing date:

20 August 2019


The salary scale is available on request.


The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/ division.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

External candidates can click HERE to apply online.
UFS staff members can log onto PeopleSoft, click on Self Service, then on Recruiting, and then on Careers to. Apply Now

Source: jobs365