Team Assistant – CFO wanted: APPLY HERE
Johannesburg, Gauteng
Job profile summary:
Responsible for providing a comprehensive administrative and secretarial support and service to the CFO Southern African and the Finance Leadership Team
Job Advert:
Key Accountabilities
Provide secretarial and administrative support to the CFO Southern Africa and the Finance Leadership Team as and when required.
Expertly manage diary and ensure that meeting invites are sent out promptly and efficiently and assists the team with the planning and co-ordination of meetings and office events
.Co-ordinates travel arrangements, accommodation and travel itineraries.
Assists with preparation of presentation materials.
Answers, screens calls and takes messages when the team members are out of office and ensures that messages are passed on to the right people accurately.
Arranges multi-party Videoconference and Teleconferences
Capture monthly E-expense for the CFO and FLT as and when required. Also check all direct reports submitted e-expenses before CFO approves.
Process purchase order requests on Fraxion and ensuring that invoices are paid on time and that there’s no overdue PO’s kept in the OTPS system.
Oversee administration of outlook Finance Team distribution list and ensuring regular updates of Finance Organisation chart.
Maintain the DSS compliance data base for the CFO and FLT to ensure that non-compliant drivers do not drive hired cars on expired Advance driving certificates.
Educational background
Matric, Secretarial Diploma or equivalent is a requirement
Experience (years and nature
Previous experience in an Executive Support Role (3-5 years), (must have relevant experience in supporting Senior Leaders / Executives)
Other
Skilful application in the ability to work in ways that achieve remarkable performance
Skilful application of the ability to embrace the changing business environment
Skilful application of an awareness and ability to willingly take a lead when needed
Expert application of the ability to work with others to make a real difference
Skilful application of the ability to make informed and effective decisions
Basic application of the ability to create innovative solutions to business challenges
Proactive, ability to work outside normal working hours, ability to work independently
About BP:
We are a global energy business involved in every aspect of the energy system. We have 75,000 employees in 80 countries, working towards delivering light, heat and mobility to millions of people, every day. We are one of the very few companies equipped to solve some of the big complex challenges that matter for the future. We have a real contribution to make to the world’s ambition of a low carbon future. Join us, and be part of what we can accomplish together.
The Downstream segment has global manufacturing and marketing operations. It is the product and service-led arm of BP, made up of three businesses (Fuels, Lubricants, and Petrochemicals).
We aim to run safe and reliable operations across all our businesses, supported by leading brands and technologies, to deliver high-quality products and services that meet our customers’ needs.
Disciplined execution of our strategy is helping improve our underlying performance, capture opportunities for further growth, generate attractive returns and create a more resilient business that is better able to withstand a range of market conditions; and create opportunities for future growth. Apply Now
Source: JOBS365
