Receptionist wanted immediately: APPLY NOW

Omie Chester

08/09/2023

Job Type: Full-time

Full job description

Duties and responsibilities:

Receive and assist clients upon arrival at reception.
Advise relevant party of client’s arrival.
Reserve conference rooms for meetings and lunches.
Maintaining the electronic diary for all conference rooms
In the absence of the Client Liaison Officer, provide the Admin Manager with a usage report monthly.
In the absence and together with the Client Liaison Officer, Ensure the rooms vacated after a consultation is neat and in order.
In the absence of the Client Liaison Officer, ensure stock is taken by the Main Kitchen of conference room fridges and ensure that it is stocked up each morning.
Responsible for ordering refreshments for clients and ensuring the conference rooms are clean and neat after consultation.
The intercom system and the parking boom gates allow clients to enter the parking areas.
Issue the client with a parking exit card upon arrival, monitor and ensure all access cards issued to reception by security daily are accounted for.
Issue of visitor access cards, record the information in an access card register. Ensure daily each card is accounted for before close of business.
Any visitor card unaccounted for at the close of business, the onus rests with reception to notify both the
Client Liaison Officer and Admin dept telephonically followed by an e-mail so that the access can be deactivated immediately.
Receive and sign acknowledgment of receipt of all services.
Record in a register and distribute services, to the partner/person concerned asap. Ensure that all recorded services are signed for each day.
Report malfunctioning lifts, boom gates and turnstiles to the Operations Service dept via technical desk in Admin.
Issue and manage parking Cards.
Ensure that reception and conference rooms are always neat and tidy, this includes the reception desk.
Monitor the flowers delivered to the reception area, and report wilting flowers to both the Client Liaison Officer and Procurement Officer in the Admin dept.
Monitor the Coffee room and keep clean, ensure there are always clean cups and sufficient milk, sugar at all times.
Report the malfunctioning coffee room machine to the technical person in Admin.
Alternate Working hours is: 07:30 – 16:30 / 08:00 – 17:00

Skills and knowledge:

Fully bilingual person with excellent communication, telephone and people skills
Ability to work independently use initiative and be able to work under pressure while keeping calm
Ability to prioritize and multi task.
Exceptional organizational skills
Knowledge of Outlook

Qualification/s: