Office Administrator required ASAP - Salary R13 000 - R15 000 per Month

Office Administrator required ASAP – Salary R13 000 – R15 000 per Month
Your chance to work for one of the biggest companies in the world, based in Cape Town.

The successful candidate will perform the function of an office administrator and assistant bookkeeper, which includes but is not limited to:

Welcoming/greeting, directing and offering refreshments to visitors
Setting up the boardroom for meetings
Cleaning/clearing the boardroom after meetings
Co-ordinating meetings and organising catering
Managing and maintaining the front reception area
Managing and maintaining the balcony areas
Handling the switchboard and directing calls to the relevant person
Receiving, directing and relaying messages to the relevant person
Arranging courier deliveries that need to be sent from the office
Ordering of and maintaining stationery and office supplies/consumables
Office supplier reconciliations and checking of invoices
General administration

Ad hoc administrative duties
Prepare correspondence and documents
Schedule appointments
Booking of flights and hotels and assisting with bookings for other offices
Arranging corporate events – from hotel booking, menu selection, communication between relevant parties
Maintaining and watering of plants and flowers in the office and on the balconies
Maintaining and ensuring the kitchen and canteen area is clean at all times
Managing and training Rent-A-Maid
Ensuring knowledge of staff movement in and out of the office
Monitoring visitor access and maintaining security awareness
Maintaining hotel relationships and corporate rates
Arranging of plumbers/electricians/suppliers should anything require fixing
Maintaining leave approvals

Arranging birthday celebrations
Collecting post from the post office
Reconciliation of accounts payable invoices
Processing invoices for approval
Processing invoices for payment to suppliers
Working closely with Finance Manager where role can expand – the more enthusiasm and knowledge shown, the more accounts payable/receivable work can be handed over
Requirements:

Drivers and own vehicle essential

2-4 year prior office administrator role in Corporate company. Bookkeeping experience is a big advantage

Matric and Diploma