Events Coordinator wanted urgently: APPLY HERE
The event coordinator will be responsible for all aspects of the event (internal and external) planning and coordinating across the BSTS division. They will engage with the relevant Sales Managers, GM’s, Customer Services Managers for event requirements and staff co-ordination depending on the type of event. The events coordinator will also be responsible for the organizing and coordination of internal events and liaise with Human Capital where required.
Be proactive and identify potential opportunities within the various business sectors out in the market place to promote BSTS products and services.
Present options to the various business managers for a discussion
Liaising and planning with the relevant internal stakeholders of the various events, both internal and external.
Ensure a detailed brief is taken for each event to understand requirements
Plan event from start to finish according to requirements, target audience and objectives
Manage all aspects of the event planning process, including collaboration with subcontractors, venue identification, menu development, printing and design of materials
Come up with suggestions to enhance the event’s success
Coordinate details of events such as conferences, trade shows, customer events, golf days, etc.
Negotiate and secure event space.
Secure sponsorships when needed.
Calculate budgets and ensure they are adhered to.
Site inspection of venues.
Schedule speakers, vendors, and participants.
Coordinate and monitor event timelines and ensure deadlines are met.
Initiate, coordinate and/or participate in all efforts to promote the event through promotional activities.
Do final checks on the day of the event to ensure everything meets standards
Oversee event and act quickly to resolve problems
Be present at the event to coordinate the event, interacting with customers and the public.
Prepare presentations where needed.
Work with printer and designer to develop event invitations.
Create an invitee list.
Send out invitations and manage RSVP list.
Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
Work closely with the Human Capital team on internal events
Keep an inventory of backdrops, display materials, etc.
Maintaining the events calendar across BSTS
Updating all information on Trello (or other software packages)
Post Event follow up and feedback to the Head: Marketing as well as the relevant Business Manager requesting the event. This will be to ensure that we are meeting the expectations and needs of our target markets as well as if the event has generated awareness / and or generated the required leads to be cost-effective or worthwhile.
Ordering of corporate clothing
Ad hoc travel requests when needed
Working across functions with the marketing team when needed
Bachelor’s Degree in Marketing or a related field will be an advantage
Proven experience as an event coordinator, preferably 4+ years’ event coordination experience
Skilled in project management
Knowledge of KPIs and marketing techniques for event management
Proficient in MS Office
Outstanding communication and negotiation ability
Excellent organizational skills
A knack for problem-solving
Think outside the box
A team player with leadership skills
Excellent vendor management skills
Good time management skills
Well-organized with multi-tasking skills
Able to handle stress and remain calm
Should be creative enough to come up with interesting ideas regularly
Should be a good listener to transform the clients’ thoughts into reality
Should have the ability to understand the context of the event and the type of guests supposed to attend the event
Adept at planning budgets, negotiating and communicating with the clients
Enthusiastic and should possess the ability to create motivation amongst the event stakeholders
Should be goal-oriented and should strive to complete the assigned project on time
Ability to handle stress and work extra hours if necessary
Must be able to be self-motivated who requires little to no supervision to meet corporate goals
Ability to travel essential.
Flexible working hours to accommodate event times
Own transport. Apply Now