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Administrative Officer wanted immediately: APPLY HERE

Administrative Officer wanted immediately: APPLY HERE

Stellenbosch, Western Cape

Providing day-to-day administrative and other support to the Programme Manager (PM) and other staff with regard to ISFAP events, workshops and other initiatives;
Effective administrative support, service delivery and liaising with ISFAP, the bursary officer, faculties, students, tutors, mentors and other role players where required to ensure that student enquiries and needs are addressed;
Administration of tutoring activities;
Providing support for the recruitment and selection of academically strong students to act as tutors;
Administrative support required by the PM in recording students’ academic performance and capturing academic interventions;
Administration of mentoring activities;
Scheduling counselling / early risk detection sessions for students on the ISFAP programme where required;
Ensuring the referral of students to service providers where required;
Reporting on activities as requested by the PM;
Capturing and record-keeping of all the financial expenses of the programme, as well as administration/execution of all payments with regard to ISFAP wrap-around support and related activities;
Providing support to the PM with regard to compiling annual ISFAP budget(s).

Verskaf daaglikse administratiewe en ander ondersteuning aan die Programbestuurder (PB) en ander personeel met betrekking tot ISFAP-geleenthede, werkswinkels en ander inisiatiewe;
Effektiewe administratiewe ondersteuning, dienslewering en skakeling met ISFAP, die beursbeampte, fakulteite, studente, tutors, mentors en ander rolspelers waar nodig om te verseker dat studente se navrae en behoeftes aangespreek word;
Administrasie van tutoraktiwiteite;
Bied van ondersteuning vir die werwing en keuring van studente wat akademies goed presteer om as tutors op te tree;
Administratiewe ondersteuning wat deur die PB benodig word ten opsigte van die rekordhouding van die akademiese prestasie van studente en akademiese intervensies;
Administrasie van mentoraktiwiteite;
Skedulering van berading / vroeë risiko-identifiseringsessies vir studente op die ISFAP-program waar nodig;
Hantering van verwysings van studente na ondersteuningsdienste, waar nodig;
Verslagdoening oor aktiwiteite soos versoek deur die PB;
Vaslegging en rekordhouding van al die finansiële uitgawes van die program, asook administrasie / uitvoering van alle betalings met betrekking tot ISFAP ‘wrap around’ ondersteuning en verwante aktiwiteite;
Ondersteuning aan die PB met betrekking tot die opstel van jaarlikse ISFAP-begroting(s).

A three-year appropriate qualification (B-degree or NDip);
At least one year’s relevant experience;
Excellent administrative skills acquired in a similar administrative work environment;
Outstanding planning, organisational and prioritising skills;
Ability to function well under pressure and keep to strict deadlines;
Ability to function independently;
Ability to pay close attention to detail and accuracy;
Availability to work after hours when required;
Excellent interpersonal skills;
Knowledge of the University’s information and financial systems;
Excellent written and verbal communication in English and another South African language;
Computer proficiency in MS Word, MS PowerPoint and MS Excel.

‘n Drie-jaar toepaslike kwalifikasie (B-graad of NDip);
Minstens een-jaar relevante ervaring;
Uitstekende administratiewe vaardighede, verwerf in ‘n soortgelyke administratiewe werksomgewing;
Uitstekende vaardighede ten opsigte van beplanning, organisering en prioritisering;
Vermoë om onder druk te funksioneer en by streng sperdatums te hou;
Vermoë om onafhanklik te funksioneer;
Vermoë om aandag aan detail en akkuraatheid te gee;
Beskikbaarheid om te na-ure te werk indien nodig;
Uitstekende interpersoonlike vaardighede;
Kennis van die Universiteit se inligtings- en finansiële stelsels;
Uitstekende skriftelike en mondelinge kommunikasie in Engels en ‘n ander Suid-Afrikaanse taal;
Rekenaarvaardigheid in MS Word, MS PowerPoint en MS Excel.

Experience in a higher education environment, with regard to administrative duties and support to students.

Ervaring in ‘n hoëronderwysomgewing, met betrekking tot adminstratiewe pligte en ondersteuing aan studente. Apply Now

Source: ijobs