Board Secretariat / Administrative Officer wanted Asap: Salary R25 000 to R27 000 per month
Cape Town, Western Cape
R25 000 – R27 000 a month
Board Secretariat / Administrative Officer Specialist
(Not standard PA Role/Secretarial Role)
The purpose of the role is to provide professional, informed secretariat and governance support to our client’s Board and Committees.
To coordinate meetings for the various governance structures including the timeous distribution of all supporting documentation/packs required for the preparations of the meetings.
To assist with the coordination of Annual General Meeting and Strategic Planning Session for the client.
To record proceedings of the various meetings and prepare minutes.
To communicate Board decision numbers/resolutions internally.
Monitor the implementation of board resolutions and provide on-going feedback.
To stay abreast of legislative and corporate governance developments, board and various committees including internal stakeholders, on matters of ethics and good governance
To assist the company secretary to drive compliance with the client’s constitution and all other applicable legislation.
To procure training for board/committees as and when required.
To assist the company secretary in the coordination of board evaluation on an annual basis.
To work together with the company secretary in the compilation of the strategic plan and annual performance plan, as well as the communication thereof to DHET, National Treasury, etc.
To ensure proper record-keeping for the governance department in order to comply with the audit requirements. Inherent Requirements
Proven experience in the Governance and Secretariat role.
Requirements:
Demonstrated experience in providing secretariat functions in a complex environment (corporate or public sector) i.e. supporting boards, committees and sub committees.
Demonstrated ability to work closely with executive and senior managers and key external stakeholders.
High level IT skills especially MS Access, MS Word, PowerPoint & MS Excel
Post-secondary and/or tertiary qualifications combined with relevant work experience advantageous.
Demonstrated ability to exercise judgment and resolve issues independently
Demonstrated ability to forge and maintain productive working relationships, including the ability to use influence to support collaboration
Well-developed communication skills, including writing of agendas, minutes and correspondence
Demonstrated ability to establish and maintain effective office systems and high-level organizational and coordination skills.
Demonstrated ability to meet tight deadlines and to work in a changing environment
Excellent time management skills. Can prioritize and complete a broad range of activities. Apply Now
Source: ijobs
