Administration Clerk needed urgently: APPLY HERE
Swellendam, Western Cape
G4S Cash Solutions (SA), a leading provider of integrated cash management solutions, has a vacancy for an Administration Clerk based at our operations in Swellendam.
Reporting to the Branch Administrator, this role is responsible to maintain administrative support to the branch.
The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgment in the pursuit of the achievement of the goals of the organisation, and understanding the role which facilities management plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.
Stationery and grocery ordering
Stationery and grocery stock-taking
Issuing of stationery to departments
Follow up and resolve order and delivery problems
Salary Movement Form/Requisition submissions
Maintaining office leave planner (and leave form file)
Time Cards capturing
Easy Roster Administration and consolidation of all departments times
Check Earnings Analysis for salary correctness.
Maintaining an accurate filing system, ensuring all Personnel records are in place, including personal data, tax information, attendance records, and other benefit information.
Maintain HR related correspondence,
Provide information during auditing, and
Collate upload accident reports COID sites and submit forms.
Keep track of changes in employee status. This includes employee transfers, wage and benefit changes, address changes, license or certifications and reason for termination.
Compliance with WCA requirements wrt:
Completion of forms and submission
Company reporting requirements
Follow-up on progress of claims on-line (COID)
Compliance with NBCRFI requirements wrt:
Submit leave forms and sick leave to NBCRFI
Administration of Leave/Sick leave and Wellness Fund.
Check the VIP clocking times on a weekly basis to ensure correctness, and place the times in a visible area for the Operational staff to check and verify.
Check the Earnings Analysis on a monthly basis to check the correctness thereof before the employees are paid (Check Unpaid Absences, Overtime and deductions)
Maintain accurate records for all vehicles with regards to:
Distribution and monitoring of Fuel Cards
Driver’s license records
Maintenance records of vehicles
Ensure all records are filed in a suitable and orderly manner
Liaison with Transport providers with regards to all leased vehicles
Ensuring all vehicles licenses are up to date.
Ensuring accuracy of invoices and deliveries
Capturing of all invoices on SAP
Liaison with Head Office with regards to payments of creditors
Maintaining an effective and up-to date filing system for hr, fleet and accounts
Admin related Ad-hoc requests. Any other function that may be asked of you from time to time that may not be within your scope of work.
Health and Safety
Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
Participate in safety forums created by company for example safety meetings and safety talks
Report all safety incidents to the relevant people
Discuss all safety incidents
Follow-up on any activities assigned through safety meeting/committee/representative/management
Attend safety education and refresher programmes
Comply with safety policies and procedures at workplace
Distribute safety information as and when required
Wear protective clothing all the time
The Ideal Candidate:
Minimum Qualifications and Experience
Minimum 2 years Office Administration experience
Computer literacy e.g. MS office, time management system, SAP/VIP or related
Knowledge, skills, and attributes
G4S Policies and Procedures
Accuracy and attention to detail
Deliver great customer service
good judgment, attention to detail and confidentiality
Supporting and Working with Others
Work under Pressure
Please click on “Apply for job” below and follow the link to the online application form. Apply Now