Admin Clerk wanted urgently: APPLY NOW

East London, Eastern Cape

Purpose of the Job:

To ensure that the correct customer is invoiced at the correct value as per supplier’s document and also perform administrative tasks within the department.

Qualifications & Experience:

Grade 12
Competency in MS Word, databases and accounting software
Basic accounting procedures
1 – 2 years creditors experience

Knowledge Skills and Abilities:

Accuracy and attention to detail
Aptitude for numbers
Well organized
Goal orientated
Effective communicating techniques

Key Performance Indicators:

Sign for documents delivered to NAPA/DROP.
Date stamp all invoices received.
Tick invoices received against the Supplier list.
Supplier to be informed immediately on invoices not received.
Place invoices in IN TRAY of data capture clerks to process.
Credit notes to be checked on ELCB and passed to Credit Controller to sign off.
Distribute Supplier statements to Creditor’s department.
Assist with archiving invoices, credit notes.
Mark and label courier bags and place in pigeon holes.
Arrange with courier company date for collection, 3rd working day in the new month.
Assist with data capture
Run ticking list weekly, invoices in pigeon hole to be ticked off and placed in courier bags.
Filing for Accountant and FM.
Adhoc work on request.
Process Supplier invoices accurately, within a day or form date received.
Verify information form source document before loading invoice.
Queries on invoices to be given to the Accountant to follow up.
Photo-copy supplier invoices.
Supplier and Customer’s invoice to be scanned correctly.
Attach a copy of the supplier invoice to customer copy, once again verify the information.
Invoices to be placed in pigeon holes.
Invoices to be archived every quarter.
Statements with invoices to be sent to the customer via courier on the 3rd working day of the new month. Apply Now